Professional Resignation Letter

How to Write a Professional Resignation Letter: Best Practices & Example

At Accountancy Capital, we understand that moving on from a role can be both exciting and daunting. Whether you’re advancing your career, seeking a change of environment, or stepping into a new industry, resigning with professionalism is key to maintaining strong relationships and safeguarding your reputation.

A well-crafted resignation letter is a courteous and formal way to notify your employer of your decision to leave. It ensures a smooth transition and leaves a lasting, positive impression.

Best Practices for Writing a Resignation Letter

Here are some essential tips to follow when writing your resignation letter:

1. Be Clear and Concise
State your intention to resign, include your last working day (typically with notice), and keep the tone respectful and straightforward.

2. Keep It Professional
Avoid negative comments about your employer, colleagues, or the company. This letter will become part of your employment record.

3. Express Gratitude
Thank your employer for the opportunities, experiences, and support you’ve received.

4. Offer Support During the Transition
Willingness to help during the handover period shows professionalism and courtesy.

5. Submit in the Right Format
While email is acceptable in some workplaces, a printed and signed letter delivered in person is often more professional, especially in more traditional industries.

Example Resignation Letter

[Your Name]
[Your Address]
[City, Postcode]
[Email Address]
[Phone Number]

[Date]

[Manager’s Name]
[Company Name]
[Company Address]
[City, Postcode]

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], with my final working day being [Date], in accordance with my notice period.

This was not an easy decision, as I have greatly appreciated the opportunity to work with a supportive team and contribute to the company’s success. I’m grateful for the experience and knowledge I’ve gained during my time here.

I will do everything possible to ensure a smooth transition, including assisting with the handover of responsibilities.

Thank you once again for the opportunity. I wish the company continued success in the future.

Yours sincerely,

[Your Name]

If you’re considering a career change or planning your next move in the finance and accountancy industry, our recruitment specialists are here to help. Reach out today for confidential advice and support in finding your next role.