Purchase Ledger Clerk Job Description
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Job Title: Purchase Ledger Clerk
Location: [Insert Location]
Job Type: [Full-Time/Part-Time, Permanent/Temporary]
Salary: [Insert Salary Range]
About the Role:
We are looking for a diligent and proactive Purchase Ledger Clerk to join our growing finance team. This role is essential in supporting the smooth running of our accounts payable function, ensuring the business maintains healthy supplier relationships and accurate financial records. As part of a close-knit team, you will play a critical role in maintaining a reliable and efficient purchase ledger system, processing invoices with accuracy, and helping to manage company cash flow effectively.
This is an excellent opportunity for someone who enjoys working with numbers, has a keen eye for detail, and is looking to develop their career in finance within a supportive and dynamic working environment.
Key Responsibilities:
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Invoice Processing:
Accurately input high volumes of supplier invoices into the accounting system, ensuring that all details are correct and coded to the appropriate general ledger accounts and cost centres. -
Invoice Matching:
Match invoices to purchase orders and delivery notes (three-way matching) where applicable, identifying and resolving any discrepancies promptly in coordination with relevant departments. -
Supplier Statement Reconciliations:
Regularly reconcile supplier accounts to ensure balances match and follow up on any missing invoices or misallocated payments. -
Payments:
Prepare payment runs (weekly, bi-weekly, or monthly) in line with supplier terms and company cash flow, ensuring authorisation protocols are followed. -
Communication:
Liaise professionally with suppliers to handle queries, resolve disputes, and ensure continued supply. Act as a reliable point of contact for payment enquiries. -
Reporting:
Assist with the preparation of reports for month-end and year-end close, including aged creditor analysis and accruals for unpaid invoices. -
Compliance and Procedures:
Adhere to internal controls, company policies, and regulatory requirements. Identify areas for improvement in the accounts payable process and suggest efficiencies. -
Filing and Documentation:
Maintain accurate, up-to-date records of all transactions. Ensure documents are filed electronically or physically in accordance with company procedures.
Key Requirements:
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Proven experience working in a purchase ledger or accounts payable position.
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Strong understanding of basic accounting principles and the purchase-to-pay process.
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High level of accuracy and attention to detail when dealing with numerical data and financial records.
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Proficient in accounting software (e.g., Sage, SAP, Oracle, QuickBooks, or similar).
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Solid skills in Microsoft Excel (e.g., VLOOKUPs, pivot tables) and general Microsoft Office applications.
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Ability to manage multiple tasks simultaneously and work to deadlines in a fast-paced environment.
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Excellent communication and interpersonal skills, with a helpful and professional approach.
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A team player with a proactive and flexible attitude.
Desirable Qualifications and Experience:
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AAT Level 2 or 3 qualification or currently studying towards it.
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Experience in a similar industry or with large volumes of transactional data.
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Knowledge of foreign currency transactions and VAT compliance.
What We Offer:
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Competitive salary and performance-based reviews.
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25 days holiday (plus bank holidays) with options to buy additional leave.
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Company pension scheme and other benefits such as healthcare or employee discounts.
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On-the-job training and support with professional development and qualifications.
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A friendly, collaborative work environment with opportunities to grow within the finance team.
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