Payroll Manager Job Description

Payroll Manager Job Description

ob Title: Payroll Manager

Location: [Insert Location]
Job Type: Full-Time
Department: Human Resources/Finance
Reports To: Finance Director/HR Director

Job Summary:

The Payroll Manager is responsible for overseeing all aspects of payroll processing, ensuring accurate and timely payment of wages, salaries, bonuses, and deductions. This role involves managing payroll systems, ensuring compliance with tax regulations, managing employee queries, and overseeing payroll staff. The ideal candidate will have extensive payroll experience, strong leadership skills, and a thorough understanding of payroll systems and legislation.

Key Responsibilities:

  • Payroll Processing: Manage and oversee the end-to-end payroll process, ensuring that employees are paid accurately and on time, including regular salaries, bonuses, commissions, and deductions.
  • Compliance: Ensure payroll processing complies with relevant tax laws, labor laws, and company policies, including PAYE, NIC, pensions, and other statutory deductions.
  • System Management: Maintain and manage the payroll software, ensuring it is up-to-date and functioning efficiently. Resolve any payroll system issues as they arise.
  • Payroll Reporting: Prepare monthly, quarterly, and annual payroll reports for management, including payroll costs, tax liabilities, and benefit contributions.
  • Reconciliation: Reconcile payroll accounts, ensuring all payroll-related transactions are accurately posted to the general ledger.
  • Benefits Administration: Oversee the administration of employee benefits, such as pensions, health insurance, and other schemes. Ensure accurate payroll deductions and contributions.
  • Team Leadership: Manage and mentor the payroll team, providing guidance, training, and support as needed. Ensure the team is well-equipped to handle all payroll tasks efficiently.
  • Employee Queries: Serve as the main point of contact for payroll-related queries from employees, resolving issues promptly and professionally.
  • Year-End Processing: Manage year-end payroll procedures, including issuing P60s, P11Ds, and completing other relevant documentation.
  • Tax Filings & Compliance: Ensure timely submission of all payroll-related tax filings and payments, such as PAYE and National Insurance. Stay updated on changes to tax laws and regulations.
  • Process Improvement: Continuously review and improve payroll processes and procedures to ensure maximum efficiency and compliance.
  • Audit Support: Assist in internal and external payroll audits, providing necessary documentation and resolving any audit queries.

Key Requirements:

  • Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred. Payroll certifications (e.g., CIPP, APA) are highly desirable.
  • Experience: 5+ years of experience in payroll management, including at least 2 years in a supervisory or managerial role.
  • Skills:
    • Extensive knowledge of payroll laws, tax regulations, and compliance requirements.
    • Strong proficiency in payroll software (e.g., ADP, Sage Payroll, Workday) and Microsoft Excel.
    • Excellent organizational and time management skills, with the ability to manage multiple priorities.
    • Strong leadership and team management abilities.
    • High level of accuracy and attention to detail.
    • Strong analytical and problem-solving skills.
    • Excellent communication and interpersonal skills for working with employees, management, and external agencies.
  • Personal Attributes:
    • High level of integrity and confidentiality in handling sensitive payroll data.
    • Ability to work under pressure and meet tight deadlines.
    • A proactive and solutions-oriented approach.

Benefits:

  • Competitive salary and performance-based bonuses.
  • Health insurance, pension plan, and other benefits.
  • Opportunities for professional development and certification support.
  • Career growth opportunities within HR and Finance departments.
  • A dynamic and collaborative work environment.

How to Apply:

Interested candidates should submit their resume and a cover letter to [Insert Application Email] or apply via [Insert Company Website]. We welcome applications from all backgrounds and experiences.

This Payroll Manager job description highlights key responsibilities such as payroll processing, compliance, and team management. It emphasizes the need for payroll expertise, leadership, and problem-solving skills to ensure smooth and accurate payroll operations.