Payroll Clerk Job Description

Job Title: Payroll Clerk
Location: [Insert Location]
Job Type: [Full-Time / Part-Time / Permanent / Temporary]
Department: Finance / HR
Reports To: Payroll Manager / HR Manager

Job Overview:

We are looking for a reliable and detail-focused Payroll Clerk to join our team. The ideal candidate will be responsible for assisting in the accurate and timely processing of payroll for all employees, ensuring compliance with relevant laws and company policies. This role plays a crucial part in supporting employee satisfaction and maintaining the financial accuracy of the business’s payroll system.

As a Payroll Clerk, you will work closely with the HR and finance teams to handle all aspects of payroll administration. You’ll need a strong sense of discretion, excellent numerical skills, and a methodical approach to managing sensitive information and meeting tight deadlines.

Key Responsibilities:

• Accurately process employee timesheets, hours worked, and payroll data for weekly, bi-weekly, or monthly payroll runs.

• Ensure timely and correct payment of salaries, wages, bonuses, and other compensation.

• Maintain employee payroll records, ensuring all personal and financial data is up to date and secure.

• Assist in calculating statutory deductions including tax, National Insurance, pensions, and other withholdings.

• Prepare and distribute payslips and relevant payroll reports to staff and management.

• Resolve payroll-related queries from employees in a professional and timely manner.

• Liaise with HMRC or other authorities regarding tax codes, payments, and other payroll-related matters.

• Support the preparation and submission of year-end documents such as P60s and P11Ds.

• Help ensure compliance with internal payroll controls, GDPR regulations, and current employment/payroll legislation.

• Work with the finance department to reconcile payroll reports and ensure proper journal entries are posted.

• Assist in implementing changes to payroll systems or processes and support audits when required.

Skills and Qualifications:

• Proven experience in a payroll or similar finance/HR administrative role.

• Sound knowledge of payroll processes, UK payroll legislation, and statutory requirements.

• Familiarity with payroll software (e.g., Sage Payroll, ADP, Xero, or similar) and Microsoft Excel.

• High level of accuracy and attention to detail.

• Strong organisational skills and the ability to prioritise work to meet deadlines.

• Excellent communication and interpersonal skills for dealing with staff at all levels.

• Ability to handle confidential information with discretion and professionalism.

• GCSEs (or equivalent) in Maths and English; a qualification in payroll (such as CIPP) is desirable.

What We Offer:

• Competitive salary and benefits package.

• Supportive working environment with opportunities for career development.

• Training and development to enhance payroll knowledge and skills.

• Flexible working arrangements (where applicable).

• Company pension scheme, holiday entitlement, and other employee benefits.

If you’re a detail-oriented individual with a passion for numbers and a commitment to accuracy, we would love to hear from you. Join our team and help ensure our employees are paid accurately and on time.

To apply, please send your CV along with a brief cover letter highlighting your relevant experience and qualifications.