Accounts Assistant Job Description

Accounts Assistant Job Description

ob Title: Accounts Assistant

Location: [Insert Location]
Job Type: Full-Time/Part-Time
Department: Finance/Accounting
Reports To: Finance Manager/Financial Controller

Job Summary:

The Accounts Assistant is responsible for providing support to the finance department, ensuring the smooth running of accounting operations. This role involves maintaining accurate financial records, processing invoices, managing petty cash, and assisting with month-end and year-end tasks. The ideal candidate will be detail-oriented, organized, and able to manage multiple financial tasks efficiently.

Key Responsibilities:

  • Invoice Processing: Process purchase invoices, ensuring accuracy and correct coding to the relevant departments.
  • Supplier Payments: Assist in preparing payment runs, ensuring that suppliers are paid accurately and on time.
  • Sales Ledger: Raise sales invoices and credit notes, allocate customer receipts, and chase overdue accounts as needed.
  • Bank Reconciliations: Perform daily and monthly bank reconciliations, ensuring all transactions are recorded accurately.
  • Petty Cash Management: Handle petty cash requests and reconcile petty cash accounts regularly.
  • Expense Claims: Process employee expense claims, ensuring compliance with company policies and verifying receipts.
  • Financial Record Keeping: Maintain accurate and up-to-date financial records, filing documents for easy retrieval and audit purposes.
  • Month-End Support: Assist with month-end closing activities, including journal entries, accruals, and reconciliations.
  • VAT Returns: Assist in preparing VAT returns, ensuring compliance with relevant tax regulations.
  • Ad Hoc Reporting: Provide financial reports and analysis as requested by the finance team or management.
  • Assistance with Audits: Support the finance team during internal and external audits by providing documentation and responding to queries.
  • General Administrative Duties: Perform other general finance-related administrative tasks, such as answering finance queries, managing correspondence, and supporting the wider finance team.

Key Requirements:

  • Education: AAT qualification or working towards an accounting qualification (e.g., ACCA, CIMA) is preferred.
  • Experience: 1-2 years of experience in a finance or accounting role is preferred but not essential for entry-level positions.
  • Skills:
    • Strong attention to detail and high level of accuracy.
    • Basic understanding of accounting principles and financial processes.
    • Proficiency in accounting software (e.g., Sage, QuickBooks, or similar) and Microsoft Excel.
    • Good organizational skills and ability to manage multiple tasks.
    • Strong communication skills and the ability to work well in a team.
  • Personal Attributes:
    • Proactive and willing to learn.
    • Ability to work under pressure and meet deadlines.
    • Discreet and able to handle confidential financial information with integrity.

Benefits:

  • Competitive salary.
  • Study support for professional accounting qualifications (e.g., AAT, ACCA, CIMA).
  • Health insurance, pension scheme, and other benefits.
  • Opportunities for career growth within the finance department.
  • Friendly and supportive working environment.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter to [Insert Application Email] or apply via [Insert Company Website]. We welcome applications from individuals of all backgrounds and experience levels.

This Accounts Assistant job description outlines the key duties and qualifications needed for the role, with a focus on supporting daily accounting operations, processing transactions, and assisting with month-end tasks.